Workflow has always been one of the hot topics in the printing industry. So, are we forced to accept it or accept it on our own initiative? In fact, the integration of production and management is the general trend. Therefore, the above question should be changed to: How can we make the best use of integrated workflow materials and maximize their effectiveness? Workflow has always been one of the hot topics in the printing industry. So, are we forced to accept it or accept it on our own initiative? In fact, the integration of production and management is the general trend. Therefore, the above question should be changed to: How can we make the best use of integrated workflow materials and maximize their effectiveness? Heidelberg's Prinect process software gives printing companies endless possibilities. The experience of the following two users is an excellent example. Modular printing enterprise workflow Faster speed, lower price, better quality-there is almost no indication that these market demands will change in the future. Printing companies are increasingly facing the contradiction of increasing demand but shrinking profit margins. There is no doubt that simply investing in high-capacity hardware equipment is not enough. In addition to hardware, it is more important to closely connect all processes such as production and management of the enterprise, so that they can be perfectly coordinated. Only in this way can the printing company obtain the dreamed efficiency and easily cope with the increasingly fierce competition. And faster speed and higher efficiency are the core values ​​of Prinect. Heidelberg provides printing companies with a complete set of Prinect workflow systems that can be reasonably combined based on the building block principle. At the 2008 Drupa Exhibition, the launch of Prinect Postpress Management System represented Heidelberg completed the last piece of puzzle and became the only supplier that provides a fully integrated printing enterprise process solution-ordering and production from the enterprise Arrangements have been made until delivery and invoicing, and companies are free to choose the Prinect module that suits them. "Our users can choose to integrate the individual links at once, or they can choose to do it step by step," explained Christopher Bedi, director of product management at Prinect. "This means smaller printing companies They can also expand their Prinect workflow as needed. " A more important consideration than enterprise size is the depth of integration required by the enterprise. "We have successfully installed Prinect solutions of varying degrees of integration for companies as small as 10-15 employees and as large as several hundred employees. Fully integrated The Metzger printing plant is located in the town of Oblichheim, Germany. They are one of the companies that decided to fully adopt Prinect solutions, and their comprehensive integration has quickly achieved remarkable results. "By adopting the Prinect solution, we achieved a return on investment of up to 1300% in 5 years." Benjamin Sigmat, the integrated project manager of the plant, was overjoyed. They divided the project into three phases to implement it and achieved great success. In April 2005, this commercial printing plant with 80 employees introduced the Heidelberg Prinect prepress management system; two years later, they connected the existing management information system Prinance Prinance to prepress; 2007 In autumn, the third part of the work entered the implementation stage, and the production workshop was fully integrated through the Prinect printing workshop management system. In 2008, the family-owned company further introduced the Prinect post-press management system to integrate the post-press link into the Prinect workflow, and finally achieved integrated and comprehensive integrated management. " Maximum cost savings potential Based on the open data standard-Job Definition Format (JDF), Prinect simplifies the production process and achieves a high degree of automation. "JDF is actually an electronic work Folder . With the help of Prinect's central database, various departments of the printing company can access the folder at any time of the day," explained Betty. JDF was developed by CIP4, an international cooperation organization responsible for prepress, printing and postpress integration, and Heidelberg is one of the founders of this organization. It is no coincidence that the Metzger printing house chose the pre-press link as the first breakthrough in the integration project. "The pre-press link has the greatest cost-saving potential, and there is a lot of manual labor that can be converted to automated production," Sigmat pointed out. "We hope to make full use of these possibilities to make pre-press operations more efficient Increase output, speed up job processing, better serve existing customers, and win the favor of new customers. " As early as the 2004 Drupa exhibition, the Metzger printing house began to look for its own solution. They compared the plans of multiple suppliers. Price is not the most important measure, Sigmat said, "We like the JDF-based workflow system. In addition, we also hope that the production process of periodic publications can be highly simplified." They finally chose Intone. With Heidelberg's prepress solutions, they can pre-define workflows and can reuse many process settings. For example, for similar orders, you can set the PDF file processing flow, so that RGB colors can be automatically converted to CMYK colors. It took a total of about two weeks to install the Prinect prepress management system. During this period, the Metzger printing plant worked closely with technical experts from Heidelberg. Heidelberg experts also trained managers and operators in the plant. Because the factory used a systematic color management system when applying the Prinect solution, printing quality and production reliability were improved. "Our prepress processing is very efficient, and live parts can be printed on the machine soon." Sigmat said. Production cost accounting Next, the Metzger printing house decided to connect the management information system Prinance, which has been in use since 1995, to the prepress link. This is mainly to plan the technical details in production when accounting for orders. "If the corresponding production conditions can be taken into account in the calculation, the quotation will be more accurate and close to the actual situation," Sigmat concluded. Today, the factory's application of Inton Prinance has improved significantly over the past. For example, inventory and order processing are currently done through management information systems, and even paper storage has a dedicated inventory list. The employees on the production line also benefited greatly. "Compared with the past, they asked the internal accounting department to reduce the problem by one third," Sigmat said. "This saves a lot of time, and the equipment workload is also properly arranged." Realistic back-end accounting In view of the outstanding results of the prepress solution, in the autumn of 2007, Metzger Printing Plant integrated the entire printing workshop into Prinect workflow-including one Speedmaster XL105 five-color machine and one six-color machine, both of which are equipped with polishing Unit, there is another Speedmaster SM102 two-color flip printing machine. Thanks to the installation of the Prinect printing shop management system, the printing machine can obtain all the information in the electronic job File Folder , which makes the production speed of the plant significantly faster. At the same time, the printing machine can also send production information back to the management information system, which is conducive to the actual back-end accounting. Another advantage of integration is that users can obtain all important information in real time. This means that the employees of the Metzger printing house can know the production progress of each job and the actual production cost at any time and accurately. In order to reduce post-press costs and shorten production preparation time, the factory adopted Prinect Post-press Management System at the end of 2008. "In addition to the two drivers, the rest of our employees have to deal with Inton without exception," Sigmat laughed. Focus on the printing workshop Of course, Prinect Printing Workshop Management System can also be used separately from the Prepress Management System. Walker took this approach. This commercial printing enterprise is formed by the merger of three printing factories and has a total of 65 employees. They currently only use the Prinect process with the management information system in the printing workshop. At the end of 2006, the factory introduced Prinect Printing Workshop Management System. "We hope to connect the printing press group, including a Speedmaster SM102 ten-color machine, an SM102 five-color machine and a Speedmaster SM52 two-color machine, so that it can shorten the printing preparation time and reduce production costs", the person in charge Mike • Lieber said, "In addition, we need to accurately carry out cost accounting and understand the production status of each job in the printing workshop in real time, which is very important to us." Has the job preset been completed? Where is the printing going? They hope that the sales departments in the three locations will have such information at any time. Information flow with development potential Walker ’s existing prepress solutions do not fully support JDF, so the potential to connect with Prinect ’s print shop management system has not been fully realized. "Our prepress solutions cannot automatically read all JDF parameters and need to be constantly adjusted." Lieber explained. In addition, an interface is required between the prepress and the printing process. For the above reasons, they are considering replacing the current prepress solution with Prinect Prepress Management System. "In this way, we can establish a unified workflow, and the information flow can be smooth and smooth." Since 1997, the factory has adopted the Prinance Prinance management information system and is connected to pre-press through an interface. Electronic order In Walker ’s printing shop, technicians are testing the Prinect Scheduler. This new type of electronic planning form aims to significantly reduce the workload of dispatchers. It uses so-called "checkpoints" to show whether the most important production schedule for printing jobs has been reached. If the deadline is missed, the warning system will immediately remind the dispatcher to take corresponding measures. In addition to the dispatcher, other employees with access rights can also obtain this information through the Prinect client. Post-press solutions are the future In Lieber's view, the introduction of Prinect solution is very worthwhile, he also plans to introduce Prinect post-press management system. "At present, we spend a relatively long time on production preparation in the post-press process," he said. "For us, it is best if we can integrate key equipment such as saddle stitchers and folding machines into the workflow. After comparing all similar products, we believe that Prinect Postpress Management System is the most ideal solution. " Carefully consider integration steps "The examples of the Metzger printing house and Walker show that printing companies can enjoy many benefits through the application of Prinect integrated workflow." Christopher Bedi concluded. The Metzger printing plant won the "Best Input-Output Ratio" award of the 2008 CIPPI (International Printing Production Innovation Award) for achieving a ROI of 1300%. This award is awarded annually by CIP4. Purchasing all solutions from the same supplier not only brings many functional advantages to the printing company, but also facilitates integration. "Customers no longer need to worry about a bunch of interface problems," Betty explained. "The time and effort required for integration is significantly reduced." So what factors do customers need to consider when deploying workflow systems? Every printing company should know what links they want to integrate and how detailed they need information. This decision must be made by the printing company. Before applying the Prinect solution and during the application process, Heidelberg can provide users with comprehensive consulting services. "We recommend that companies carefully consider each step when introducing integrated solutions, and it is best to implement them step by step in a planned manner." Bedi said. Walker's practical experience shows that this strategy can greatly improve the company's production efficiency. 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