Printing industry ERP: management tool, source of profit

After China's accession to the WTO, the trend of China becoming the main battlefield of world manufacturing has gradually emerged. Informatization has driven the industrialization to be mentioned by the government on an important agenda. Actually, ERP has become a hot topic that entrepreneurs are concerned about. In the printing industry, there is also a lot of waves. This is a good momentum.

ERP: Means to Integrate Enterprise Resources

ERP literally means that it is an enterprise resource plan that has gone from MRP (material requirements planning) to MRP-II (manufacturing demand planning) and gradually evolved into ERP.

What is a company's resources? Markets, customers, funds, manpower, materials, equipment, suppliers, partners... These are the resources of the company. The purpose of an enterprise is nothing more than to pursue the maximization of profits and to create more social wealth after realizing the social obligations that companies should fulfill. How to effectively integrate these resources and form a comprehensive solution, this is what ERP needs to do. In a broad sense, ERP is the sum of the corresponding processes, systems, and means that a company creates in order to achieve its goals. Obviously, SCM (supply chain management), CRM (customer relationship management), and so on should naturally become the subject of ERP.

The realistic expectations of the printing industry

　　 The printing industry is in the realm of manufacturing, but it offers more than just products. In more sense, it provides a service. We have noticed that the products provided by the printing company for his customers (whether packaging, samples, general commercial printing, books, magazines, cartons, newspapers, etc.) are uncertain and random in structure, material, and process. With the acceleration of business tempo, the delivery time required by customers is relatively short. At the same time, these products are generally highly targeted and timely. These characteristics of the printing industry pose challenges for the printing industry in implementing ERP. Looking at the manufacturing ERP product market at home and abroad, the mature management software for the domestic printing industry is still hard to find.

Under this circumstance, in 1995, Shanghai Jielong Industrial Co., Ltd., a listed company with printing as the main industry, established a research and development organization specialized in the development of management software for the printing industry. Shanghai Guangming Information Management Technology Co., Ltd. the company. Relying on the relative advantages of “Long” in the printing industry (diversity of brand, market, customer, product structure, equipment and process), after several years of exploration, the company has developed “printed and issued” ERP management software, which belongs to several companies. The printing factories (Shanghai Foreign Trade Dragon Color Printing Factory, Shanghai Jielong Pudong Color Printing Factory, Shanghai Long Sakura Color Printing Company, Shanghai Jielong Printing and Binding Factory, etc.) were successfully implemented and continuously optimized and improved.

Management tool, source of profit

ERP, as an important resource for enterprises, has become a good assistant for companies to be able to leave. The following is a brief explanation.

First, standard operating procedures

From accepting orders - formulating processes - arranging production - receiving materials - the flow of various processes (including external processing) - the dispatch of delivery and transportation (taking delivery) - realization of sales - withdrawal of loans. The "Friends of India" ERP has formulated a complete and reasonable process. Each process was separately authorized, and each process cannot be operated beyond authority. This effectively ensures that each print is always in a controlled state.

For example, the department that manages finished products can only ship according to the delivery instructions of the planning department, and the delivery instructions of the planning department must rely on the delivery period and quantity agreed upon by the business department. Restrict each other, perform their duties, and enable the company to have a stable system of operation.

Second, to avoid all kinds of errors

All kinds of parameters related to the order (number of orders, unit price, delivery time, crafts, materials, etc.) are defined separately by the authorized processes, and these information are automatically transmitted to the relevant departments. As a result of the government, it ensures that the information maintains its integrity and consistency in the flow and avoids mistakes.

For example: Some orders are produced by customers with materials. As long as the statement is made in the contract, the production department cannot receive the raw materials from the factory's paper library, but can only receive the raw materials in the customer's incoming paper library. This avoids unnecessary material loss.

Third, plugging management loopholes

In view of the fact that loopholes in various links caused by lax management brought about losses to the company's profits, the "Yinyou" ERP has closely controlled and supervised many aspects, effectively blocking loopholes and bringing about considerable benefits.

For example, paper is a major factor in the manufacturing cost of prints, and reducing paper consumption is an important aspect of throttling. "Yinyou" ERP software can not only do post-mortem tracking analysis, more importantly, in the event of a loss of paper, it will be mandatory to record the responsible department. For example, if there are a large number of orders, it is possible that the goods will be missed or invoiced after delivery, which will directly result in losses. "Yinyou" ERP software can track related orders in time and urge relevant departments to issue invoices. For another example, the “Yinyou” ERP software can effectively check and compare the purchase price and analysis of bulk materials (paper) and the possible corruption in the procurement process.

Fourth, improve efficiency

When accepting orders, you often encounter the following problems and need to make timely responses and judgments. How is the customer's credit status? Is there any room for profit on the price of a print? How is the stock of some kind of paper? What is the production saturation of various types of equipment? Is it possible to deliver within the required delivery date? .... After the implementation of the "Yinyou" ERP, the above problems have been solved, greatly improving the company's ability to respond quickly and help companies better capture business opportunities.

Fifth, strengthen the assessment, fall into place

Assessment is an important means of management. The basis for the assessment must be quantified numerically, but it will also lead to an increase in management costs. There are two points that managers must consider: 1. The input-output ratio means whether the ratio of the cost of the assessment investment to the benefit it brings is economic: 2. Is the assessment relying on accurate and timely data that is persuasive? The "Yinyou" ERP has solved this problem well. The basic information on which the assessment depends can be easily extracted in the system. The high rate of data reuse makes the cost very low, and it is also very time-sensitive and accurate. For example, the clerk’s compensation is linked to his sales, sales quality (profitability of the order, return period of the payment, etc.); the assessment of the managerial staff is linked to his work efficiency and work quality; and these indicators can be printed on Friends "in the ERP system automatically extracted, comprehensive analysis and formed. After the application of "Yinyou" ERP software, the enterprise completely got rid of the situation where it was unable to do what it used to, and achieved "the system is magnificent and sparse without leakage." The evaluation speaks with data to make it objective and fair, and it makes the employees convinced. This has greatly enhanced the staff's sense of responsibility and mobilized their enthusiasm.

Six, cost accounting, knowing that

Operators' interest in the cost and profit of each order can be described in two words - urgently. Due to the diversity and incomparability of products in the printing industry, it is very difficult for companies to do mass cost accounting and analysis under traditional management models. "Yinyou" ERP under the premise of ensuring accurate and reasonable accounting, fully tap the system's basic information, with minimal human capital investment, to achieve the batch cost and distributed cost accounting. Solved the long-standing problem that plagued the company. The resulting set of data can fully reflect the state of business operations. Operators can remedy the disease accordingly, and continuously improve the profitability of the company.

Seven, timely warning

The early warning mechanism in the business process is very necessary. Traditional management models often fail to detect problems in a timely manner, so that small mistakes make a big mistake. "Yinyou" ERP can reveal all kinds of anomalies and risks in a timely manner to avoid causing big losses.

For example, the overstock time of a certain type of paper may take a long time to mold, and some customers may recover from payment and may cause bad debts. Some orders may fail to fulfill the contract and may cause liability for breach of contract; some customers' orders If we gradually reduce it and do not pay attention in time, it may result in the loss of business... After implementing the “Yinyou” ERP, we can not only find problems at the beginning of its development, but also can take timely measures to prevent it. In the first place.

In fact, “Yinyou” is a comprehensive system and is a large and rich comprehensive management information database. It provides senior management of printing companies with numerous data and information for making scientific macro-level decisions and microscopic views. management. "Yinyou" has established an integrated query platform, which provides individual or comprehensive queries for all items covered by the above-mentioned content to the managerial level to supervise the progress and quality of each department's work at any time. This in fact provides managers with a combination of micro and macro management tools, and the company managers are "a little more, unlimited business, and mastery" is no longer a dream.

We deeply understand that ERP has become one of the core competitiveness of Shanghai Jielong Industrial Co., Ltd. in the face of the market. It is like a faithful steward, always regulating and supervising the whole process of the company's production and management; it is like a wise person and constantly provides the basis for decision-making.

At present, one of the topics that the printing industry colleagues are concerned about is whether or not it is appropriate to implement ERP. Our experience is: When the company develops to a certain scale, it feels difficult to control; or each decision, when there is not enough data to support, you should be on the ERP. China's printing industry needs ERP, ERP can create value for the printing industry - this is our conclusion.